Mailing Services

The United States Postal Service (USPS) offers significant discounts for volume business mailings and nonprofit organizations. These discounts apply to basically all types of business mail and can significantly reduce the cost of postage at your company.

When you work with a mailing services specialist at our printing firm, you can be sure you'll receive the lowest postage rate and the best possible delivery times.

Unlike traditional mailing houses, we're unique because we have the ability to take your mailing piece from design through delivery to the post office. We specialize in mailing services project management. Why would you want to have your mailing project designed at one place, printed at another, and then mailed at a third place? We can save you significant time—and hassles—when you let us manage the entire print and mail process for you.

Qualifying for discounts
To qualify for mailing discounts, your mailer must meet certain guidelines set by the USPS. Generally speaking, your piece must meet size restrictions (length, width, and thickness), weight restrictions, and design/layout requirements.

Nonprofit mail
A qualified nonprofit organization is entitled to significant mailing discounts over standard mailing rates.

Presorting - DPBC (Delivery Point Barcode)
Presorted mail that is sorted by ZIP code and imprinted with a barcode prior to delivery to the post office can save you money. The USPS gives discounts to companies who participate in their "revenue sharing program" (that's really what they call it). In order to receive these discounts, your mail must be CASS certified, sorted, trayed, tagged, sleeved, and strapped... all services we provide.

To learn more about postage discounts and designing an effective mailer, visit the USPS's helpful Business Mail 101 resource page.

Our mail presorting services save you money on postage and speed delivery time.

Our advanced mail presort technology lets us barcode and presort your mail according to 3 and 5 digit ZIP code. Presorted mail is easier and faster for the USPS to process. The ease of processing allows the Postal Service to charge us, and you, less postage. Whether it's first-class or standard mail, we get you the best possible postage rates. In order to accurately process mail and integrate it into the mail stream, we use high-speed sorting machines and recognition systems that are very similar to the ones used by the Postal Service. We can CASS certify your mail, print barcodes (if necessary), and sort mail into the most accurate 'final destination' ZIP code. Once sorted by ZIP, the mail is put into trays and presented to the USPS for mailing at a discounted rate on your behalf.

ImagePro Printing has a certified USPS Mailpiece Design Specialist (MDS) on staff ready to ensure your mailpieces are set up correctly.

CASS is a United States Postal Service (USPS) acronym for Coding Accuracy Support System. The term CASS is widely used by the USPS when they refer to the verification status of an address list. In order for an address list to receive CASS certification, it must be checked against the USPS Address Matching System (AMS) CD-ROM, and the 11-digit delivery point ZIP code and corresponding barcode must be added. Only addresses with the delivery point ZIP code and barcode are eligible for "automation" bulk mailing rates. A mailing list must undergo address verification every six months (every three months for carrier route mailings) and is particularly important to mailers because of the difference between the "automation" and "non-automation" mailing rates, which is about $.05 per piece. For a 10,000 piece mailing, CASS certification of the address list could save the mailer approximately $500.

Our mailing services department uses the latest CASS certification technology (in-house) to help our customers keep the cost of their mailings as low as possible and to ensure a high percentage of delivery success.

If you’re looking for a way to reach everybody in a geographic area, the US Postal Service has a program that makes it easy and inexpensive. EDDM^® mailings are saturated mailings to every postal customer on the postal carrier routes you choose.

No mailing list is required. Postage is as low as .198 each and can be used on as few as 200 mail pieces.

ImagePro can use this service offered by the USPS to get your blanket-coverage mailings for the best price.

1. Keep it Simple
We all have great ideas, fantastic offers, and critical information to explain to our potential (or repeat) customers. But we recommend erring on the side of simplicity. Choose your words carefully and keep the idea straightforward and easy to follow. Stick to one offer.

2. Keep the Design Clean
Try not to clutter the mailer with images (no matter how great they are). Use a couple of images per side.

3. Use One Headline and Make it Stand Out
It’s tempting to want to explode on the page with many exciting offers, sales, new products, and ways to contact you.

Use one single headline per side, and make your offer clear so that it stands out. Use great colors and an awesome font, and make it front and center of the page.

4. Supersize Your Mailer to Get a Better Response
Of course, you will need to weigh this cost to see if your promotion is worth promoting in this way. But if you are taking the time and money to send something out, make it count!

5. Make White Space Your Friend
Leave some spaces blank, or just filled with a color block.Resist the temptation to fill every square inch of the mailer with text and pictures. White space can help organize the elements in a composition and emphasize the most important ones. It also creates an aura of luxury and minimalism.

6. Include a Specific Call to Action
Be bold! Ask the customer to take some action. Tell them what you would like them to do. Like: “Use this coupon to save 25%.” Or, “Go to our site today and sign up for free giveaways.”

7. Be Consistent in Branding
Ensure your logo and contact information is on the mailer in a prominent place. Design the mailpiece to be consistent with your online and other print marketing. Your audience should be able to people identify your brand immediately.

8. Don’t Skimp on Color
Be sure you use color to grab the readers’ attention. Color greatly increases readership of a mailer.

When your mailing is completed, you are welcome to pick it up at our office, or we can deliver it directly to the post office for you. We are experts at completing USPS paperwork (which is often complicated and confusing), and we have a lot of experience working with the bulk mail department at the post office. We strongly suggest you allow us to work with the post office on your behalf. There is a small cost for our service, but we can save you a lot of time and possible frustration. Allowing us to handle your mailing project from concept to post office delivery is a smooth, one-step process that saves you time, money, and stress.

Ever feel like there aren't enough hours in the day to accomplish everything you need to do? You're busy enough already. The last thing you need to worry about is finding the time to swing by your printer, pick up your mail pieces, and deliver them to the post office for distribution. Let us handle that for you. The folks in our mailing services department work closely with the Postal Service. We know all the ins-and-outs and can make sure your materials go out when you want them to... without any hassles, headaches, or delays. So relax. We have you covered.

Keeping your mailing list organized and up-to-date can be challenging. Let us manage and maintain it for you. We'll store your customer data securely in our database—updating it, weeding out bad addresses, and ensuring its accuracy every time. Our database management solution is designed to optimize delivery and ensure the best rate possible for all your mailings. It also makes it easy to personalize your materials and target your mailings based on predefined criteria. So before you try to go it alone with your mailings, give us a call. We're here to help.

Whether a simple, one-page sales letter in an envelope or a multi-piece marketing kit (letter, several brochures, training CD, reply form, etc.), our printing firm can put it all together for you accurately and fast. Our high-speed automatic inserters allow us to handle very large mailings. We've also perfected a fast and accurate method of hand insertion for those projects which cannot be done by machine.

Tabs, sometimes called wafer seals, are a USPS requirement that must be applied to all self-mailers. Tabs prevent the open edge of your mailer from jamming the Postal Service's high-speed processing equipment. Our mailing services department can apply one or two tab seals easily as part of our inline mail processing capabilities. Choose clear plastic, paper, or customized tabs to complement the design of your mailing piece.